Cross Referencing of Data Can Pay Off
In a world now where we
receive more data than ever before, it is important to not only
read the data you receive but in certain situations to "cross
reference" with other data you already have on file. By
"cross referencing" the data you can validate the
accuracy of the data in question as well as determine if you indeed
have all of the data needed. For those of you who are
responsible for compliance with the FMCSA regulations "cross
referencing" of data should be a common occurrence in your
safety program. Below I have listed some data that
Screening Report (PSP) with a CMV drivers Application. The PSP
report provides the name of the past employers of a driver who
incurred moving violations, roadside inspections and reportable
crashes. These employers should have been placed on the
application as previous employers by the driver applicant. www.psp.fmcsa.dot.gov.
of Service records cross referenced to CSA SMS information for
accuracy showing a roadside inspection, crashes, moving
violations, etc. logged as "On Duty" time on the
Register CFR 390.15 cross referenced with the CSA SMS Crash
Basic information to make sure all recordable crashes are
logged on the register.
violations on the CSA SMS with a driver's Certification of
Violation form CFR 391.27 required to be completed annually.
motor vehicle record CFR 391.25 with the Certification of
Violation Form CFR 391.27
Vehicle Inspection Reports DVIR CFR 396.11 with CSA SMS
Maintenance Basic violations to see if the driver noted the
violation during a pre-post trip inspection on their DVIR.
SMS inspection information (click on relevant inspections to
see all inspections) and compare with copies of roadside
inspections provided by your drivers to make sure you have
copies of all the inspections in the last 12 months as
required by CFR 396.9.
documentation such as fuel receipts, toll tickets, GPS records
compared to Hours of Service (logs).
you using the FMCSA PSP Screening Program?
Screening Program (PSP) is a screening tool that allows motor
carriers and individual drivers to purchase driving records from
the Federal Motor Carrier Safety Administration's (FMCSA) Motor
Carrier Management Information System (MCMIS). Records are
available for 24 hours a day via the PSP web site.
Motor Carriers and drivers
can enroll in the PSP program by going to the FMCSA PSP website
A driver with other compensated work outside of your
employment could have a significant impact on your company's
liability exposure and compliance!
A dangerous liability
situation that motor carriers can find themselves in is when a
driver operating a commercial motor vehicle has another part-time
job unbeknownst to the motor carrier. It is not until there
is an accident or an on-site compliance review that the motor
carrier becomes aware of the situation and finds that the driver is
in noncompliance with the hours of service regulations placing the
motor carrier in a grave liability situation as the outside
part-time work is compensated. As defined in CFR 395.2 (9)
under definition of "On duty time", performing any
compensated work for a person who is not a motor carrier.
How does the motor carrier
protect itself from this exposure? Consider this. Have
all of your drivers sign a statement upon hire indicating that they
do not currently have any other employment that they are being
compensated for? Also include in the statement that if they
incur compensation for any work outside of their employment with
your company that they will immediately inform their supervisor and
will be required to document the hours on their hours of service
documentation, either a grid log or time record as "On
Duty" time. Have the driver sign and date the statement
and maintain in the driver's qualification file. Click on the
following link to see an example of the Driver's Certification of
other Compensated Work statement.
As we celebrate the upcoming Memorial Day Holiday let
us not lose site of the freedom that we all enjoy. On May 3,
2000, President William J. Clinton, designated that 3:00 pm on
Memorial Day as a time for US citizens to observe one minute of
silence in respect and reverence to those individuals who have
given the ultimate sacrifice to protect the freedom of the United
States of America. Also keep in your thoughts and prayers the
well being of the lives of the men and women who currently serve in
our armed forces. Have a safe and enjoyable holiday.
is the time to prepare your terminal facility for the long Memorial
Day holiday next weekend?
This is the first three day holiday weekend of the year and
it is not uncommon for thieves to target truck terminals and truck
dealerships over the holidays. Diesel fuels in your unit's tanks
are especially vulnerable to theft. Another theft item that has
escalated in the last two years is the Diesel Particulate Filter
(DPF). The DPF is constructed with precious metals.
Thieves use a battery powered saws all to cut off the DPF.
Thieves know it is a good opportunity for a successful theft as the
possibility exists for no one to be at the facility. Make sure that
you take extra precaution to secure the trucks and items of value
at your facility. If your units do not have anti-siphon devices or
locking caps, instruct the drivers not to fill the units at the end
of the day. Make sure that all security alarms and cameras are in
working order. Walk the perimeter of the yard to make sure that
security fencing is in good condition. Move units and all other
material such as pallets, tires, etc far enough away from the fence
so they cannot be used to climb on to get over the fence. Review
your security lighting to make sure it is operational and adequate.
Lighting can be obstructed by vehicles or trees allowing a thief a
place to be unseen. Consider blocking the entrance and exits to the
lot so units cannot be stolen. Throughout the three day weekend
assign management personnel to check the terminal randomly. Notify
local law enforcement officials of your hours of operation over the
holidays so they know when to expect activity at your location.
Using a little prevention and common sense can deter a thief from
striking your facility and disrupting your business!
Follow Idealease online for current industry news
to the Memorial Day Holiday next week your next
Idealease Safety Bulletin will be sent on Friday, June 5th
Now is the Time for all Drivers to Tune Up their Pre-
and Post-Trip Inspection Skills.
Roadcheck 2015 will take place on June 2-4, 2015
Starting June 2,
approximately 10,000 specially-trained and certified officers will
blanket North America's roadways to prevent truck and bus crashes
and save lives. For the past 28 years, the Commercial Vehicle
Safety Alliance's (CVSA) annual Roadcheck event dispatches federal,
state, provincial and local inspectors to conduct North American
Standard Inspections around the clock for 72 hours from June 2-4.
These inspections involve a comprehensive 37-step procedure which
includes items related to vehicle, driver and cargo safety.
Inspectors also hand out educational materials to drivers on
various aspects of commercial vehicle, driver and hazardous materials
Register Now for the 2015 Idealease/NPTC Safety
Idealease, its members
and the National Private Truck Council NPTC will again be hosting
safety seminars in 2015. The one day seminars this year will focus
on basic safety and compliance, regulation changes and CSA.
The seminars and will be provided to all Idealease customers,
potential customers and NPTC members at no charge. The
seminar provides important information applicable for both the
novice and experienced transportation professionals.
To register for an upcoming seminar in 2015 CLICK HERE.
2015 Idealease Safety Seminar Schedule:
Safety Bulletin is provided for Idealease affiliates and their
customers and is not to be construed as a complete or exhaustive source
of compliance or safety information. The Idealease Safety Bulletin
is advisory in nature and does not warrant, guarantee, or otherwise
certify compliance with laws, regulations, requirements,
or guidelines of any local, state, or Federal agency and/or
governing body, or industry standards.