From:                              Idealease <>

Sent:                               Friday, January 30, 2015 12:23 PM


Subject:                          Idealease Safety Bulletin - Roadside Inspection Protocol



Idealease Safety Bulletin






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Question of the Week?


I have just gone through a roadside inspection. What are the regulation requirements for me as the driver and my company regarding this inspection?



The driver of any motor vehicle receiving an inspection report shall deliver it to the motor carrier operating the vehicle upon his/her arrival at the next terminal or facility. If the driver is not scheduled to arrive at a terminal or facility of the motor carrier operating the vehicle within 24 hours, the driver shall immediately mail the report to the motor carrier. This applies even if there are no violations on the inspection.


Motor carriers shall examine the report. Violations or defects noted thereon shall be corrected. If there are violations, within 15 days following the date of the inspection, the motor carrier shall:

  • Certify that all violations noted have been corrected by completing the "Signature of Carrier Official, Title, and Date Signed" portions of the form; and
  • Return the completed roadside inspection form to the issuing agency at the address indicated on the form and retain a copy at the motor carrier's principal place of business or where the vehicle is housed for 12 months from the date of the inspection.



Probable Change to Medical Card Driver Retention


Drivers will no longer be required to carry paper copies of their medical certification cards beginning Friday, Jan. 30, as the certification will have been integrated into drivers' CDLs, FMCSA is expected to announce this week.

The change will come into effect a year later than intended, as FMCSA delayed the effective date last January because some state licensing agencies weren't up to speed on the changes.


Agency spokesperson Marissa Padilla in response to an inquiry from CCJ this week said drivers can cease carrying paper copies of their medical certification beginning 15 days after it is renewed.


However, drivers have been required since Jan. 30, 2012, to self report their operating status and provide their medical certificate to their state licensing agency upon renewal of their medical certification.


So, presumably, the CDL-medical certification has already occurred for most drivers.


More details are expected to be published by FMCSA this week.



FMCSA Issues Bulletin to Medical Examiners on Sleep Apnea


The Federal Motor Carrier Safety Administration has published a bulletin to medical examiners on the FMCSA's National Registry of Certified Medical Examiners of the current physical qualifications standard and advisory criteria concerning the respiratory system.  Specifically, the bulletin addresses how the requirements apply to drivers that may have obstructive sleep apnea.


The bulletin states that obstructive sleep apnea is a respiratory disorder characterized by a reduction or cessation of breathing during sleep coupled with symptoms such as excessive daytime sleepiness. Given this, OSA may culminate in unpredictable and sudden incapacitation (e.g., falling asleep at the wheel), thus contributing to the potential for crashes, injuries, and fatalities.


The bulletin also references the agency's advisory criteria from October 5, 2000, which clarifies when a driver meets the medical standards in 391.41(b)(5) on respiratory function. 


Since a driver must be alert at all times, any change in his or her mental state is in direct conflict with highway safety. Even the slightest impairment in respiratory function under emergency conditions (when greater oxygen supply is necessary for performance) may be detrimental to safe driving. There are many conditions that interfere with oxygen exchange and may result in incapacitation, including emphysema, chronic asthma, carcinoma, tuberculosis, chronic bronchitis and sleep apnea. If the medical examiner detects a respiratory dysfunction, that in any way is likely to interfere with the driver's ability to safely control and drive a commercial motor vehicle, the driver must be referred to a specialist for further evaluation and therapy. Anticoagulation therapy for deep vein thrombosis and/or pulmonary thromboembolism is not unqualifying once optimum dose is achieved, provided lower extremity venous examinations remain normal and the treating physician gives a favorable recommendation.


There are no guidelines for OSA screening, diagnosis or treatment; medical examiners are allowed to use their judgment and expertise in evaluating drivers under the 391.41(b)(5) requirements. The FMCSA advises:

  • Screening: With regard to identifying drivers with undiagnosed OSA, FMCSA's regulations and advisory criteria do not include screening guidelines. Medical examiners should consider common OSA symptoms such as loud snoring, witnessed apneas, or sleepiness during the major wake periods, as well as risk factors, and consider multiple risk factors such as body mass index (BMI), neck size, involvement in a single-vehicle crash, etc.
  • Diagnosis: Methods of diagnosis include in-laboratory polysomnography, at-home polysomnography, or other limited channel ambulatory testing devices which ensure chain of custody.
  • Treatment: OSA is a treatable condition, and drivers with moderate-to-severe OSA (defined by an apnea-hypopnea index (AHI) of greater than or equal to 15) can manage the condition effectively to reduce the risk of drowsy driving. Treatment options range from weight loss to dental appliances to Continuous Positive Airway Pressure (CPAP) therapy, and combinations of these treatments. The agency's regulations and advisory criteria do not include recommendations for treatments for OSA and FMCSA believes the issue of treatment is best left to the treating healthcare professional and the driver.



FMCSA Releases Crash Weight Analysis


The Federal Motor Carrier Safety Administration today announced through the Federal Register a study that examined (1) whether Police Accident Reports provide sufficient, consistent, and reliable information to support crash weighting determinations, (2) whether a crash weighting determination process would offer an even stronger predictor of carrier crash risk than the current assessment method, and (3) how the agency might reasonably manage and support a process for making crash weighting determinations, including the acceptance of public input. The announcement invites public comment along with a request for feedback on what steps the agency should take regarding the weighting of crash data in the agency's systems based on the carrier's role in a crash.  


Presently, the agency considers all recordable crashes involving a commercial motor vehicle occurring in the preceding 24 months as an assessment within its Safety Measurement System, which quantifies the on-the-road safety performance of motor carriers to prioritize enforcement resources. 


Independent research has demonstrated that a motor carrier's involvement in a crash, regardless of their role in the crash, is a strong indicator of their future crash risk.


The study examined Police Accident Reports obtained from two national dataset: the National Highway Traffic Safety Administration (NHTSA) Fatality Analysis Reporting System (FARS) and the National Motor Vehicle Crash Causation Survey (NMVCCS). Various statistical and analytical approaches were employed to assess crash weighting benefits including an analysis of motor carriers involved in single-vehicle fatal crashes over time. 


Changing the crash weights based on a motor carrier's role in the crash did not appear to improve the ability to predict future crash rates when all crashes are considered.  There also was concern about the reliability of using Police Accident Reports to make this determination.  The study pointed out that implementing a crash weighting effort on a national scale would require a method for uniformly acquiring final Police Accident Reports, a process and system for uniform analysis, and a method for receiving and analyzing public input.   


It is estimated that the annual costs for operating a system to process Police Accident Reports, including the acceptance of public input and reviewing appeals, would be between $3.9 million and $11.2 million.  The public is invited to review the full report and provide feedback.



January 30, 2015



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OSHA 300A Log posting Feb 1, 2015!


The OSHA 300A log is to be posted between Feb 1, 2015 and April 30, 2015 for all employees to view.



Safely getting in or out of a Commercial Motor Vehicle


Now is a good time to remind drivers to follow the 3 Point rule while getting in and out of their trucks.  During the winter months footing conditions are compromised and the chance of slipping or falling is increased.  The 3 Point rule is simply that you keep three out of four of your contact points (hands and feet) secured to keep from slipping or falling.  When exiting a truck , for example, one hand on the cab handle, one hand gripping interior door handle and one foot on a step while the other foot is in transition, by doing this you always maintain three points of contact.




Register Now for the 2015 Idealease/NPTC Safety Seminars!


Idealease, its members and the National Private Truck Council NPTC will again be hosting safety seminars in 2015. The one day seminars this year will focus on basic safety and compliance, regulation changes and CSA.  The seminars and will be provided to all Idealease customers, potential customers and NPTC members at no charge.  The seminar provides important information applicable for both the novice and experienced transportation professionals. To register for an upcoming seminar in 2015 CLICK HERE



2015 Idealease Safety Seminar Schedule:


March 4

Portland, OR

March 5

Seattle, WA

March 17

Chattanooga, TN

 March 18

Atlanta, GA

March 19

Nashville, TN

March 24

Houston, TX

March 25

Lafayette, LA

March 26

Mobile, AL

March 31

Kansas City, MO

April 1

St. Louis, MO

April 2

Memphis, TN

April 7

Cincinnati, OH

April 8

Columbus, OH

April 9

Elkhart, IN

April 14

Linden, NJ

April 14

Phoenix, AZ

April 15

San Leandro, CA

April 16

Lodi, CA

April 21

Santa Fe Springs, CA

April 21

Harrisburg, PA

April 22

Ventura, CA

April 22

Landover, MD

April 23

Baltimore, MD

April 28

Oklahoma City, OK

April 30

Milwaukee, WI

May 5

Kelowna, BC

May 6

Lexington, KY

May 7

Denver, CO

May 12

Tampa, FL

May 12

Detroit, MI

May 14

Minneapolis, MN

May 20

Altoona, IA

June 25

Santa Rosa, CA

October 14

Grand Rapids, MI

October 20

Las Vegas, NV

October 22

San Martin, CA





The Idealease Safety Bulletin is provided for Idealease affiliates and their customers and is not to be construed as a complete or exhaustive source of compliance or safety information. The Idealease Safety Bulletin is advisory in nature and does not warrant, guarantee, or otherwise certify compliance with laws, regulations, requirements, or guidelines of any local, state, or Federal agency and/or governing body, or industry standards.



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