From:                              Idealease <>

Sent:                               Friday, May 22, 2015 11:03 AM


Subject:                          Idealease Safety Bulletin - Cross Referencing of Data Can Pay Off In a Big Way



Idealease Safety Bulletin






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Cross Referencing of Data Can Pay Off
In a Big Way!


In a world now where we receive more data than ever before, it is important to not only read the data you receive but in certain situations to "cross reference" with other data you already have on file.  By "cross referencing" the data you can validate the accuracy of the data in question as well as determine if you indeed have all of the data needed.  For those of you who are responsible for compliance with the FMCSA regulations "cross referencing" of data should be a common occurrence in your safety program.  Below I have listed some data that "cross referenced".

  1. Pre-Employment Screening Report (PSP) with a CMV drivers Application. The PSP report provides the name of the past employers of a driver who incurred moving violations, roadside inspections and reportable crashes.  These employers should have been placed on the application as previous employers by the driver applicant.
  2. Hours of Service records cross referenced to CSA SMS information for accuracy showing a roadside inspection, crashes, moving violations, etc. logged as "On Duty" time on the log.
  3. Accident Register CFR 390.15 cross referenced with the CSA SMS Crash Basic information to make sure all recordable crashes are logged on the register.
  4. Moving violations on the CSA SMS with a driver's Certification of Violation form CFR 391.27 required to be completed annually.
  5. Annual motor vehicle record CFR 391.25 with the Certification of Violation Form CFR 391.27
  6. Daily Vehicle Inspection Reports DVIR CFR 396.11 with CSA SMS Maintenance Basic violations to see if the driver noted the violation during a pre-post trip inspection on their DVIR.
  7. CSA SMS inspection information (click on relevant inspections to see all inspections) and compare with copies of roadside inspections provided by your drivers to make sure you have copies of all the inspections in the last 12 months as required by CFR 396.9.
  8. Supporting documentation such as fuel receipts, toll tickets, GPS records compared to Hours of Service (logs).

Are you using the FMCSA PSP Screening Program?


The Pre-Employment Screening Program (PSP) is a screening tool that allows motor carriers and individual drivers to purchase driving records from the Federal Motor Carrier Safety Administration's (FMCSA) Motor Carrier Management Information System (MCMIS). Records are available for 24 hours a day via the PSP web site.

Motor Carriers and drivers can enroll in the PSP program by going to the FMCSA PSP website link:




A driver with other compensated work outside of your employment could have a significant impact on your company's liability exposure and compliance!


A dangerous liability situation that motor carriers can find themselves in is when a driver operating a commercial motor vehicle has another part-time job unbeknownst to the motor carrier.  It is not until there is an accident or an on-site compliance review that the motor carrier becomes aware of the situation and finds that the driver is in noncompliance with the hours of service regulations placing the motor carrier in a grave liability situation as the outside part-time work is compensated.  As defined in CFR 395.2 (9) under definition of "On duty time", performing any compensated work for a person who is not a motor carrier.


How does the motor carrier protect itself from this exposure?  Consider this.  Have all of your drivers sign a statement upon hire indicating that they do not currently have any other employment that they are being compensated for?  Also include in the statement that if they incur compensation for any work outside of their employment with your company that they will immediately inform their supervisor and will be required to document the hours on their hours of service documentation, either a grid log or time record as "On Duty" time.  Have the driver sign and date the statement and maintain in the driver's qualification file.  Click on the following link to see an example of the Driver's Certification of other Compensated Work statement.




As we celebrate the upcoming Memorial Day Holiday let us not lose site of the freedom that we all enjoy.  On May 3, 2000, President William J. Clinton, designated that 3:00 pm on Memorial Day as a time for US citizens to observe one minute of silence in respect and reverence to those individuals who have given the ultimate sacrifice to protect the freedom of the United States of America.  Also keep in your thoughts and prayers the well being of the lives of the men and women who currently serve in our armed forces.  Have a safe and enjoyable holiday.


Now is the time to prepare your terminal facility for the long Memorial Day holiday next weekend?

 This is the first three day holiday weekend of the year and it is not uncommon for thieves to target truck terminals and truck dealerships over the holidays. Diesel fuels in your unit's tanks are especially vulnerable to theft. Another theft item that has escalated in the last two years is the Diesel Particulate Filter (DPF).  The DPF is constructed with precious metals.  Thieves use a battery powered saws all to cut off the DPF.  Thieves know it is a good opportunity for a successful theft as the possibility exists for no one to be at the facility. Make sure that you take extra precaution to secure the trucks and items of value at your facility. If your units do not have anti-siphon devices or locking caps, instruct the drivers not to fill the units at the end of the day. Make sure that all security alarms and cameras are in working order. Walk the perimeter of the yard to make sure that security fencing is in good condition. Move units and all other material such as pallets, tires, etc far enough away from the fence so they cannot be used to climb on to get over the fence. Review your security lighting to make sure it is operational and adequate. Lighting can be obstructed by vehicles or trees allowing a thief a place to be unseen. Consider blocking the entrance and exits to the lot so units cannot be stolen. Throughout the three day weekend assign management personnel to check the terminal randomly. Notify local law enforcement officials of your hours of operation over the holidays so they know when to expect activity at your location. Using a little prevention and common sense can deter a thief from striking your facility and disrupting your business!



May 22, 2015



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Due to the Memorial Day Holiday next week your next
Idealease Safety Bulletin will be sent on Friday, June 5th




Now is the Time for all Drivers to Tune Up their Pre- and Post-Trip Inspection Skills.

Roadcheck 2015 will take place on June 2-4, 2015


Starting June 2, approximately 10,000 specially-trained and certified officers will blanket North America's roadways to prevent truck and bus crashes and save lives. For the past 28 years, the Commercial Vehicle Safety Alliance's (CVSA) annual Roadcheck event dispatches federal, state, provincial and local inspectors to conduct North American Standard Inspections around the clock for 72 hours from June 2-4. These inspections involve a comprehensive 37-step procedure which includes items related to vehicle, driver and cargo safety. Inspectors also hand out educational materials to drivers on various aspects of commercial vehicle, driver and hazardous materials safety.



Register Now for the 2015 Idealease/NPTC Safety Seminars!



Idealease, its members and the National Private Truck Council NPTC will again be hosting safety seminars in 2015. The one day seminars this year will focus on basic safety and compliance, regulation changes and CSA.  The seminars and will be provided to all Idealease customers, potential customers and NPTC members at no charge.  The seminar provides important information applicable for both the novice and experienced transportation professionals.


To register for an upcoming seminar in 2015 CLICK HERE.



2015 Idealease Safety Seminar Schedule:


June 25

Santa Rosa, CA

October 13

Toledo, OH

October 14

Grand Rapids, MI

October 20

Las Vegas, NV

October 22

San Martin, CA





The Idealease Safety Bulletin is provided for Idealease affiliates and their customers and is not to be construed as a complete or exhaustive source of compliance or safety information. The Idealease Safety Bulletin is advisory in nature and does not warrant, guarantee, or otherwise certify compliance with laws, regulations, requirements, or guidelines of any local, state, or Federal agency and/or governing body, or industry standards.



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