From:                              Idealease <>

Sent:                               Friday, June 27, 2014 2:09 PM


Subject:                          Idealease Safety Bulletin -  The Heat is On!



Idealease Safety Bulletin






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Protecting Your Employees from the Heat


What are you doing to protect your employees from Heat Stroke and exhaustion?


These conditions are created when our body is unable to regulate our heat production at a safe level. First, we need to make all of our employees aware of the signs and symptoms for these conditions:


1. Fatigue, weakness, fainting

2. Nausea and vomiting

3. Headache

4. Dizziness

5. Muscle cramps

6. Irritability

7. Sweating (absence or presence)

8. Paleness


These conditions can be further escalated by the physical condition of your employees. Employees at a greater risk for heat exhaustion and heat stroke are those with: Heart disease, Skin diseases, Extensive burns, Endocrine disorders (hyperthyroidism, diabetes, etc.), High blood pressure, Overweight, Depression, Insomnia and Fever. Over the counter drugs can also contribute to a greater risk for these conditions.




What can you do to prevent them?


* Use Common Sense!


* Limit your exposure to direct sunlight as much as possible.


* Drink more fluids (non-alcoholic); do not drink fluids that contain caffeine or large amounts of sugar. Sport drinks are good as they replace electrolytes and salt in your body. Avoid extremely cold fluids as these can cause stomach cramps. Drink often throughout the day 4-6 ounces at a time. WATER IS GOOD!


* Wear lightweight, light colored, loose fitting clothing that does not create a safety hazard for your work environment. If outdoors, wear a hat to reduce direct exposure to the sun.


* Avoid hot foods and heavy meals. They add heat to your body.


* Drivers who are on routes should pack a cooler with water for the day. Also, keep an umbrella in the truck if you are operating in extreme conditions, (desolate, desert, etc.), this will allow you to move to an area with breeze and still be protected from the sun.


* If exposure to the sun is inevitable, apply generous amounts of sunscreen with a high SPF rating to exposed skin.


* Make sure your truck is in excellent condition. A good pre-trip inspection is crucial in extreme heat operating conditions to prevent breakdowns, other wise you may find yourself and your unit on the side of the road exposed to the extreme heat.




Cross Referencing of Data can pay off

in a Big Way!


In a world now where we receive more data than ever before, it is important to not only read the data you receive but in certain situations to "cross reference" with other data you already have on file. By "cross referencing" the data you can validate the accuracy of the data in question as well as determine if you indeed have all of the data needed. For those of you who are responsible for compliance with the FMCSA regulations "cross referencing" of data should be a common occurrence in your safety program. Below I have listed some data that "cross referenced".


1. Pre-Employment Screening Report (PSP) with a CMV drivers Application.The PSP report provides the name of the past employers of a driver who incurred moving violations, roadside inspections and reportable crashes. These employers should have been placed on the application as previous employers by the driver applicant. 


2. Hours of Service records cross referenced to CSA SMS information for accuracy showing a roadside inspection, crashes, moving violations, etc. logged as "On Duty" time on the log.


3. Accident Register CFR 390.15 cross referenced with the CSA SMS Crash Basic information to make sure all recordable crashes are logged on the register.


4. Moving violations on the CSA SMS with a driver's Certification of Violation form CFR 391.27 required to be completed annually.


5. Annual motor vehicle record CFR 391.25 with the Certification of Violation Form CFR 391.27


6. Daily Vehicle Inspection Reports DVIR CFR 396.11 with CSA SMS Maintenance Basic violations to see if the driver noted the violation during a pre-post trip inspection on their DVIR


7. CSA SMS inspection information (click on relevant inspections to see all inspections) and compare with copies of roadside inspections provided by your drivers to make sure you have copies of all the inspections in the last 12 months as required by CFR 396.9.


8. Supporting documentation such as fuel receipts, toll tickets, GPS records compared to Hours of Service (logs).




June 27, 2014



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Due to the 4th of July Holiday being observed next week your next Idealease Safety Bulletin will be sent to you Friday July 11th.






June is National Safety Month



The 2014 National Safety Month theme, "Safety: It takes all of us," was inspired by the idea of continuous risk reduction - a key pillar in the Journey to Safety Excellence. A successful safety program depends on spotting hazards early, evaluating their risk and removing or controlling them before harm is done. Use this June to find creative ways to engage everyone in reducing risk in your workplaces. A little effort today has the potential to prevent tragedy tomorrow.





Have you prepared your terminal facility for the long 4th of July holiday weekend?


It is not uncommon for thieves to target truck terminals and truck dealerships over the holidays. Thieves know that holiday weekends are a good opportunity for a successful theft as the possibility exists for no one to be at your facility.  

  • Make sure that you take extra precaution to secure the trucks and items of value at your facility. If your units do not have anti-siphon devices or locking caps, instruct the drivers not to fill the units at the end of the day.
  • Make sure that all security alarms and cameras are in working order.     
  • Walk the perimeter of the lot to make sure that security fencing are in good condition. Move units and all other material such as pallets, tires, etc. far enough away from the fence so they cannot be used to climb on to get over the fence.
  • Review your security lighting to make sure it is operational and adequate. Lighting can be obstructed by vehicles or trees allowing a thief a place to be unseen.
  • Consider blocking the entrance and exits to the lot so units cannot be stolen.
  • Throughout the three day weekend assign management personnel to check the terminal randomly.
  • Notify local law enforcement officials of your hours of operation over the holidays so they know when to expect activity at your location.

Using a little prevention and common sense can deter a thief from striking your facility and disrupting your business!






The Idealease Safety Bulletin is provided for Idealease affiliates and their customers and is not to be construed as a complete or exhaustive source of compliance or safety information. The Idealease Safety Bulletin is advisory in nature and does not warrant, guarantee, or otherwise certify compliance with laws, regulations, requirements, or guidelines of any local, state, or Federal agency and/or governing body, or industry standards.



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